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New: Client Portal 2.0

Collect Information & Files Without the Back-and-Forth

Two specialized tools designed for marketing teams, sales operations, and event professionals who need to collect information and create stunning digital experiences—without technical expertise.

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  • 14-day free trial
  • No credit card required
  • Set up in minutes
The Problem

Gathering Information Shouldn't Be Your Entire Job

Email threads grow longer than Moby Dick. Clients answer one question and overlook three others. You send yet another “Just following up…” email, feeling like a nag.

Sound familiar?

  • Clients who submit partial information and disapper
  • Chasing vendors through endless email threads
  • Can you resend that? I can't find your email.
  • Client sends you the wrong document format
  • They submit half the checklist and ghost you
  • Information scattered across email, Dropbox, Google Drive
  • You have no idea what's missing until you start work
  • Clients blame YOU for delays (when they're the bottleneck)

Sound familiar?

Time Wasted

10+ hours per client

just managing information collection

Projects Delayed

67% of projects

just managing information collection

Team Frustration

Your staff didn't sign up

just managing information collection

Make Information Come to You

Gather Hub transforms the tangled mess of email, scattered documents, and endless follow-ups into a smooth, automated process.

Get what you need in days, not weeks—and reclaim 10+ hours per project for actual work that generates revenue.

Structured Requests

Stop the email chaos. Create clear, organized checklists that tell clients exactly what you need. No confusion. No missing items.

Automated Reminders

Stop being the 'bad guy.' Set up automatic follow-up reminders that nudge clients without you having to send awkward 'just checking in' emails.

Everything Organized

Stop searching for files. All documents, answers, and information land in one organized location. No more digging through email threads.

Simple for You. Even Simpler for Your Clients.

The 7-step process to document collection nirvana. 

BUILD Your Request ⬛

Create a checklist of everything you need.

Pro tip: Start with ready-made templates.
01
[BUILD Screenshot]
[SHARE Screenshot]
02

➡ SHARE with Clients

Send requests with a single click.

Pro tip: Set due dates & reminders.

REMIND Automatically 🔔

Automated reminders at intervals you choose.

Pro tip: Customize reminder messages.
03
[REMIND Screenshot]
[TRACK Screenshot]
04

📊 TRACK Progress

See real-time submission status.

Pro tip: Get instant notifications.

APPROVE or REJECT ✓✗

Approve correct items or reject with feedback.

Pro tip: Reject individual fields.
05
[APPROVE Screenshot]
[COMMUNICATE Screenshot]
06

💬 COMMUNICATE In-Context

All client conversations in one place.

Pro tip: Context stays attached.

DOWNLOAD Everything ⤓

Export all submissions in one click.

Pro tip: Auto-export to Drive or Dropbox.
07
[DOWNLOAD Screenshot]

Need Simple Forms? We've Got That Too.

Not every collection needs automated follow-ups or a client portal. Sometimes you just need a simple form—like Google Forms or Jotform—to gather information quickly.

Perfect for:

  • Lead generation forms
  • Event registration
  • Surveys and feedback collection
  • Contact forms
  • Quick data gathering from any audience
  • Eliminate email chaos with structured requests

What makes it different:

  • No account required for form respondents—they just fill and submit
  • Unlimited responses with no per-form limits
  • Conditional logic to show/hide fields based on answers
  • File uploads for collecting images, documents, or any file type
  • Instant notifications when someone submits
  • Export to spreadsheet or integrate with your favorite tools

When to use Forms Builder vs. Request Portal

Forms Builder:

Public forms for anyone to complete (no follow-ups needed)

  • Lead generation
  • Event registration
  • Surveys and polls
  • Contact forms

Request Portal:

Client-specific collections with automated follow-ups

  • Client onboarding
  • Document collection
  • Project intake
  • Vendor information

Built for Your Industry

Whether you’re collecting tax documents, legal intake forms, or project briefs, Gather Hub handles it all.

 

Built for Your Industry

  • Attendee registration and information
  • Speaker submission forms (bios, headshots, files)
  • Sponsor package documentation
  • Exhibitor applications
  • Proof of insurance and certificates

Virtual Events & Webinars

  • Attendee registration Speaker technical requirementsinformation
  • Pre-event attendee questionnaires
  • Presentation slide collection
  • Sponsor logo and asset gathering
  • Recording consent forms

Travel & Tourism

  • Traveler booking information
  • Speaker submission forms (bios, headshots, files)
  • Sponsor package documentation
  • Exhibitor applications
  • Proof of insurance and certificates

Hospitality

  • Guest pre-arrival information
  • Event booking requirements
  • Catering order details
  • Group reservation coordination
  • Dietary restrictions and preferences

Digital Agencies

  • Client onboarding questionnaires
  • Website content collection
  • Brand asset gathering (logos, fonts, images)
  • Project briefs and requirements
  • Creative feedback forms

Manufacturing

  • Supplier onboarding documentation
  • Vendor qualification forms
  • Quality certification collection
  • Compliance documentation
  • Purchase order requirements

Pharmaceutical & Clinical Research

  • Patient information sheets
  • Clinical trial documentation
  • Regulatory compliance forms
  • Vendor qualification packages
  • Research participant consent

Retail

  • Vendor registration and onboarding
  • Supplier compliance documentation
  • Product information gathering
  • Store opening requirements
  • Franchise application forms

Don’t see your industry? Gather Hub works for any business that needs to collect information from clients, vendors, or colleagues.

Built for Your Industry

Automated Reminders

Set up automatic follow-up emails at intervals you choose. Clients get gentle nudges. You stay sane.

Field-by-Field Approval


Don’t reject entire submissions. Approve what’s right, request changes on what’s not—field by field.

Ready-Made Templates

Start with pre-built templates for common scenarios. Customize once, reuse forever.

Progress Dashboard

See exactly what’s complete and what’s outstanding across all clients—in one glance.

Secure File Storage

Military-grade encryption. ISO 27001 certified. GDPR compliant. Your client data stays safe.

Team Collaboration

Give your entire team access. Assign responsibilities. Everyone knows who’s handling what.

Custom Branding

White-label with your logo, colors, and domain. Make it look like YOUR system.

Integrations

Auto-export to Salesforce, HubSpot, Google Drive, Dropbox, OneDrive, or 5,000+ apps via Zapier.

Don’t see your industry? Gather Hub works for any business that needs to collect information from clients, vendors, or colleagues.

Trusted by Teams Who Get Things Done

“With email, people would reply to one thing and forget everything else we needed. There was constant back and forth. Gather Hub solved all our problems. The amount of time and money we’ve saved is immeasurable.”

Nicole M.

Operations Manager, Connected Accounting

Accounting
65% Faster Onboarding

“We rolled out Gather Hub to our clients and they found it incredibly easy to use—simpler than Google Docs or Sheets. Our project kickoff time went from 3 weeks to 1 week.”

Jenny B.

Creative Director, Digital Agency

Agency
10+ Hours Saved Per Project

“Gathering exhibitor information used to be a nightmare. Now it’s automated. We collect everything we need before the event without chasing people down. Game-changer for our team.”

Vander G.

Events Coordinator, EventMobi

Event Management
80% Less Email

Stop Chasing. Start Collecting.

Join 500+ operations teams, agencies, and professional service firms who’ve reclaimed their time with Gather Hub.

What You Get

  • 14-day free trial (all features included)
  • No credit card required
  • Cancel anytime
  • Set up in 10 minutes
  • Free templates included
  • Email support included

Ready to Stop Chasing?

Get the documents and information you need—without the email chaos.

Start Your Free 14-Day Trial

Not sure yet? Watch 2-Minute Demo Video
 or Book a Live Demo with Our Team

  • ISO 27001 Certified
  • GDPR Compliant
  • 99.9% Uptime
  • 24/7 Support

Frequently Asked Questions

What is GatherHub and what problem does it solve?

CromaPages is an all-in-one interactive & immersive content presentation platform for Marketers, Sales team, Professionals of all size of businesses & industries.

How is GatherHub different from Google Forms or Typeform?

Traditional forms collect one-time submissions and dump them into spreadsheets. GatherHub goes further by:

  • Creating structured collection hubs where multiple people can submit and update information
  • Providing customizable workflows with approval processes and notifications
  • Offering real-time validation to ensure complete, accurate data before submission
  • Giving you organized dashboards to view, filter, and export collected data
  • Enabling two-way updates—you can push updates back to contributors
  • Supporting file uploads, rich media, and complex data types beyond basic form fields

Think of it as a database you can customize without code, with built-in collection workflows.

What are common use cases for GatherHub?

GatherHub is used across industries to collect structured information from multiple contributors. Common examples include:

  • Events & Conferences - Speaker submissions, attendee registration, sponsor documentation
  • Travel & Hospitality - Guest information, booking details, special requirements
  • Digital Agencies - Client onboarding, brand asset collection, project requirements
  • Manufacturing & Retail - Vendor qualification, compliance documentation, supplier onboarding
  • Pharma & Clinical Research - Patient consent forms, trial documentation, regulatory compliance

[See detailed use cases and examples →] [Link to Use Cases section on page]

Any scenario where you need multiple people to submit structured information in an organized way.

Do contributors need an account to submit information?

No. Contributors simply access the collection hub, fill in their information, and submit. Only your team members who manage the hub need accounts. This makes it easy to collect information from external partners, customers, or large groups without access barriers.

Can I customize what information I collect?

Absolutely. GatherHub gives you complete flexibility to design your collection structure:

  • Custom fields - Text, numbers, dates, dropdowns, multiple choice, file uploads, rich text
  • Conditional logic - Show/hide fields based on previous answers
  • Validation rules - Ensure data quality with required fields and format requirements
  • Section organization - Group related information logically
  • Multi-page collections - Break complex forms into manageable steps

Build exactly the collection structure your use case requires.

How does the approval and workflow process work?

GatherHub supports configurable workflows:

  • Auto-approve - Submissions go directly into your database
  • Single-level approval - Designated reviewers approve before acceptance
  • Automated notifications - Stakeholders get alerted at each stage
  • Rejection with feedback - Send submissions back for corrections
  • Status tracking - Everyone knows where submissions stand

You control the workflow complexity based on your needs.

Can I integrate GatherHub with our existing systems?

Yes. GatherHub connects with your existing tools:

  • CRM Integration - HubSpot, Salesforce to sync contact and company data
  • Spreadsheets - Export to Excel/Google Sheets anytime
  • Zapier - Connect to 1000+ apps without coding
  • Webhooks - Real-time data sync to your systems

Collected data doesn't live in isolation—it flows where you need it

What happens to the data after it's collected?

All collected data lives in your GatherHub dashboard where you can:

  • View and filter - Search, sort, and filter submissions easily
  • Export anytime - Download as CSV, Excel, or JSON
  • Update records - Edit or add information as needed
  • Archive or delete - Manage data lifecycle with full control
  • Sync to other systems - Push data to your CRM, database, or other tools

You own your data completely with no lock-in.

How quickly can we get started?

Most teams launch their first collection hub in under an hour:

  • Step 1 (5 min): Define what information you need to collect
  • Step 2 (15 min): Build your collection hub with custom fields and logic
  • Step 3 (10 min): Configure workflow and notifications
  • Step 4 (5 min): Test with a sample submission
  • Step 5 (5 min): Share link or QR code with contributors

We provide templates for common use cases to speed this up even more. Support is available via chat if you need help getting started.